Create Custom Layouts for Your Searches

Article author
Sarah Malone


Use table layouts to customize the data you view when prospecting in Apollo. You can create private and public custom table layouts for your specific use cases and apply them to new and saved searches.

Whether you manage a go-to-market team or are a solo selling machine, if you use the Apollo search tool, you can take advantage of customized table layouts.

Table Layout Modal

Example Use Case

The information you want to view in a search varies from use case to use case. Here are 2 examples that help demonstrate why you might want to customize your table layouts when prospecting:

Let's say you are a sales rep. You create a saved search for contacts in North America actively searching with buying intent. You want to engage with net new contacts that have matched the criteria in your saved search in the last 24 hours. In this search, you might want to view the contact owner, the lead status, and the date they entered the pipeline.

Now let's say you are a sales leader. You have asked your team to create a list of the contacts they will invite to an upcoming webinar. In this case, you might want your reps to view a table layout that includes contact status, SDR owner, account tier, and perhaps a custom field for subscription status.

What If I'm Not an Admin?

Please note, you don't need admin access to create and apply custom layouts to your searches. However, only admin users can create public custom table layouts and access the "table layouts" tab in the settings. If you have a great idea for a new table layout for your entire team but don't have admin access, reach out to your team's admin users to make the magic happen.

Refer to the sections below to create new custom layouts, manage your layouts in the settings, and apply a custom layout when prospecting.

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Create a New Custom Layout from the Search Page

There's More than One Right Way!

Psst—you can also create a new custom layout from the settings page. The steps are the same wherever you decide to get creative! For more information about "table layouts" settings, hop on down to the "manage your custom layouts in the settings" section below.

Launch Apollo, click Search, and then click the People or Companies tab.

Apollo Search page

Click the Table Layout drop-down, then click + New Layout.

New layout button in table layout drop-down on search page

Use the Layout Columns tab to decide which columns you want to view in your custom table when prospecting.

Layout columns tab in editing table layout modal

To disable one of the default columns, click the checkbox next to the column title. Apollo removes it from the selected columns.

Checkboxes next to columns in editing table layout modal

Scroll to the categories and click an accordion to expand your options.

Additional categories in editing table layout modal

Click the checkboxes next to the columns you want to add to your table. Apollo reflects the changes in the preview on the right.

Selected columns in preview table

Layout Columns

There are 4 default columns that you cannot disable from your table layout:

  • Name
  • Actions
  • Title
  • Company

Default Columns

Apollo divides the columns that you can add or remove from your table layout into 4 categories:

  • Contact: Columns such as the city in which the contact lives, the contact owner, or stage
  • Account: Columns such as the account owner, stage, or company location
  • Contact Custom Fields: Columns such as contact role, department, age, or any of the custom contact fields you have created in Apollo
  • Account Custom Fields: Columns such as yearly fiscal review, account add-ons, or any of the custom account fields you have created in Apollo

Column categories

Just a Teeny Bit Different

Please note, when you create a custom table layout for a companies search, there are only 2 default columns that you cannot disable—"company" and "actions." You can also only select or remove the "account" and "account custom field" columns from the "layout columns" tab.

Drag and drop the selected columns into your preferred order.

Drag and drop example

The first column on the list appears on the far left of the table.

Example of column order from the left

The last column on the list appears on the far right of the table.

Example of column order from the right

When you have finished reorganizing the table layout, click Next.

Next button in table layout modal

Give your custom layout a name. Then, click the Private radio button if you only want the layout to be visible to you. If you are an admin, click the Public radio button if you want your entire team to have access to the custom layout.

Name field and visibility radio buttons

Click Previous to make any final changes to the columns.


Then, click Create new layout.

Create new layout button

You have now successfully created a new custom layout.

New layout in drop-down

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Manage Your Custom Layouts in the Settings

Launch Apollo, click Settings, and then click Table Layouts.

Table layouts page in settings

Click the People tab to view the public and private layouts for your people searches. Or, click the Companies tab to view the layouts for your company searches.

People and companies tabs

Click the additional options (...) button on the right of a layout to edit, duplicate, or remove it.


To delete multiple table layouts, click the checkboxes on the left of the ones you want to delete and then click Remove.

Remove button

Click the Sort by drop-down to configure the order in which you view your table layouts.

Sort by drop-down

Type the name of a layout in the search bar for quick access.

Search bar

Click + New layout and follow the steps in the "Create a new custom layout" section above to create new layouts from scratch.

+ New layout button

You have now accessed the settings to manage your table layouts.

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Apply a Custom Layout When Prospecting

Launch Apollo, click Search, and then click the People or Companies tab.

People or companies tab on search page

Click the Table layout drop-down. Then, click the All, Private, or Public tab to find the one you want to apply to the search.

Table layouts drop-down

Click your chosen layout. Apollo applies it to your search.

Change selected layout in drop-down

You have now successfully applied a custom table layout to your search.

The Secret Searching Sauce!

You can also apply a table layout to your saved searches. This means that when you open a saved search, Apollo automatically displays the search results in the table layout you configured in the settings. For more information, refer to the Create and Subscribe to Saved Searches article.

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