Configure HubSpot Data Mapping

Article author
Kelvin Krupiak
Updated

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Overview

Apollo allows you to manually configure and change the way that HubSpot fields are mapped to Apollo fields. This helps ensure that you map data correctly across both systems.

Refer to the sections below for details about how to update data mapping between Apollo and HubSpot.

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Understand Default Field Mapping

By default, when you connect Apollo to your HubSpot account, Apollo automatically syncs the following fields with HubSpot:

Type Synced Data
Apollo Contact Push
  • Company
  • Owner
  • First Name
  • Last Name
  • Email
  • Title
  • Phone
  • Address
Apollo Account Push
  • Owner
  • Name
  • Address
  • Phone
  • Domain from Account
  • Founded Year
HubSpot Contact Pull
  • Company
  • Owner
  • First Name
  • Last Name
  • Email
  • Title
  • Phone
  • Address
HubSpot Account Pull
  • Owner
  • Name
  • Address
  • Phone
  • Website/Domain

Customize Default Field Mapping

You do not need to change the default field mapping, but you can customize the mapping if you prefer Apollo fields to sync with different HubSpot fields.

To customize the mapping between Apollo and HubSpot fields:

  1. Launch Apollo and then click the integrations icon. Integrations icon
  2. Click View in the HubSpot section. View HubSpot Integration
  3. Click the Contact Mappings or Account Mappings tab, and then click Default Fields. Default Fields Tab in HubSpot Settings
  4. Click the drop-down arrow next to the HubSpot field for which you want to amend the mapping. Then, select a field from the list. Drop-Down Arrow Example
  5. Repeat the process for any other fields that you want to update. Then, click Save. Save Button

You have now updated the contact or account mapping for default fields.

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Map Apollo Stages with HubSpot

 
Apollo Stage Automapping

Please note, while you can manually map Apollo stages to HubSpot, Apollo automapping is also available.

  1. Launch Apollo and then click the integrations icon. Integrations icon
  2. Click View in the HubSpot section. View HubSpot Integration
  3. Click the Mappings tab. View Mappings
  4. The "Mappings" tab provides you with a view of all of the contact and account stages in Apollo and how they are mapped to status fields in HubSpot. Mappings Tab
  5. If you need to change the status field that HubSpot uses for tracking contact stages in Apollo, click the first drop-down on the left and then select a new HubSpot status field. HubSpot Contact Status Field
  6. If you need to change the status field that HubSpot uses for tracking account stages in Apollo, click the first drop-down on the right and then select a new HubSpot status field. HubSpot Account Status Field
  7. Click a different option in the drop-down next to any Apollo contact or account stages that you want to map to a different HubSpot status. Apollo Stage Update

Apollo automatically saves all your changes.

 
All For One And One For All

Please note, to ensure optimal stage mapping functionality, make sure that you only map one Apollo stage to one HubSpot status and vice versa. If you try to map the same Apollo stage to multiple HubSpot fields or the same HubSpot status to multiple Apollo fields, stage mapping between HubSpot and Apollo may not function accurately.

 

If you ever need to change the name of a HubSpot status after you’ve mapped it in Apollo, or if you add a new status entirely, it’s important to make sure you reflect those changes in Apollo and update your mappings. This way, Apollo can continue to map 1:1 with all of your HubSpot statuses. Similarly, any time you delete a status in HubSpot, you must delete the Apollo stage to which you mapped it and move the contact/accounts associated with that stage to an active one. You must also map this stage to a status in HubSpot.

Have additional HubSpot-related questions? Visit the HubSpot section of the Apollo Knowledge Base for more info! Or, for a general overview of how contact and account stages work in Apollo, check out this article!

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