Use CRM Enrichment

Overview

Use CRM enrichment to update and enrich the existing records in your CRM with demographic, firmographic, and technographic data from Apollo.

Contact and account information often changes as companies undergo acquisitions or open new offices, or as people change roles or move to new cities. CRM enrichment allows you to more readily capture these changes and keep the data in your CRM up-to-date and in sync with Apollo.

In addition to manually enriching CRM records, you can also configure real-time enrichment to update new and existing records automatically as they sync to Apollo, or schedule enrichment jobs to enrich specific CRM records at a defined cadence.

Check out the following sections to learn how to:

• Connect your CRM
• Run manual CRM enrichment
• Configure real-time enrichment
• Schedule CRM enrichment jobs

Back to Top

Connect Your CRM

Before you run CRM enrichment, you must integrate your CRM with Apollo, configure field mapping, and define auto-fill or overwrite permissions for each field. This ensures your CRM records sync properly with Apollo.

Refer to the following resources to learn more how to connect your CRM to Apollo:

Salesforce

• Connect Apollo to Your Salesforce Account
• Map Default Apollo Fields to Salesforce

HubSpot

• Connect Apollo to Your HubSpot Account
• Configure HubSpot Data Mapping

[Back to Top](#top)

Run Manual CRM Enrichment

Once you've integrated and configured your CRM, you can start enriching contacts and accounts.

 

Free Sample, Please!

Teams using a free Apollo plan can enrich up to 100 CRM records every 30 days. Connect your Salesforce or HubSpot CRM, then click Try it now to get started. Enrichable records may take up to 10 minutes to appear.

After 30 days, click Refresh to review and enrich 100 more records.

Ready to upgrade? Click View pricing plans to upgrade your plan for full access to CRM enrichment in Apollo.

To enrich your CRM records manually:

1. Launch Apollo and click Data enrichment > CRM.
2. Apollo displays all your enrichable CRM records, either due to missing data or different values.

3. To view accounts, contacts, or leads, click All enrichable records and select the record type from the dropdown.
• Enrichable contacts: View enrichable contacts.
• Enrichable accounts: View enrichable accounts.
• Enrichable leads: View enrichable leads (Salesforce only).
• Dismissed records: View contacts, accounts, or fields you've previously dismissed during enrichment.
• History: View previously enriched fields.

4. Use search filters to find the contacts or accounts you want to enrich. Use the Enrichment Type filter to identify records with missing or stale data, and use the Enrichable Fields filter to locate specific fields to enrich.

5. To view differences in data between your CRM and Apollo, click ▸ beside the contact or account. You can view new values for enrichable fields in the right column. Apollo masks the new email and mobile number values until you enrich the record.

6. Check the contact or accounts you want to enrich, or check individual fields. Then click Enrich records. Click Dismiss to disregard the records you don't want to enrich.

7. Alternatively, mark the top checkbox and click Enrich records to select and enrich all records. You can enrich up to 1,000 records at a time.

8. Review the enrichment credit cost and click Confirm.

You've now manually enriched accounts or contacts from your CRM. With your enriched records, create a list, enroll contacts in a sequence, or reach out with the dialer.

[Back to Top](#top)

Configure Real-Time Enrichment

Set up real-time enrichment to instantly enrich contact, lead, or account records pulled from your CRM. With real-time enrichment settings, you have full control over which CRM records and fields enrich when they sync to Apollo.

To enable real-time enrichment:

1. Launch Apollo and click Data enrichment > Data health center or CRM.
2. Click Automate Enrichment > Real-time enrichment.

3. Toggle any of the following record types to auto-enrich CRM records synced in Apollo:
   • Contacts
   • Leads
   • Accounts

4. Then, select the fields that you want Apollo to auto-enrich for each new record.

 

Mapping Matters!

To enable real-time enrichment, you must map and enable auto-fill or overwrite permissions for your default CRM fields. Click Data writing permissions to set which fields Apollo can enrich.

5. Click Save when you're done.

You've set up real-time enrichment for new CRM records and fields. You can return to these settings at any time to add new fields. Toggle off any record types to pause real-time enrichment.

Back to Top

Schedule CRM Enrichment

Schedule enrichment to automatically enrich your existing CRM records at a specific cadence. Scheduled enrichment jobs give you more control over when and how often Apollo enriches your existing contact, lead, and account records.

To schedule an enrichment job:

1. Launch Apollo and click Data enrichment > Data health center or CRM.
2. Click Automate Enrichment > Scheduled enrichment.

3. Click Define object to enrich and select an object type. Then, click Save object:
   • Contacts
   • Leads
   • Accounts

4. Click Select enrichment type. Select CRM field enrichment for enrichment type, then select the fields you want to enrich each time the job runs. Click Save action.

5. (Optional) Click Set filters, then apply filters to define the records you enrich each time your scheduled job runs. Apollo only enriches records that match your filter criteria. If you don't set filters, Apollo enriches all records that match your selected object.

6. Click Set cadence. Under Frequency, configure how often you want Apollo to run your scheduled enrichment job:
   • Weekly
   • Monthly
7. Under Enrichment cadence, define the maximum number of records you want Apollo to enrich each time your enrichment job runs. Click Save cadence.

8. Click Next: Settings. Give your new scheduled job a name, then click Save enrichment job.

Apollo now runs your scheduled enrichment job on the cadence you set.

Back to Top

Update Scheduled Enrichment Jobs

To pause, resume, or edit your scheduled enrichment jobs at any time:

1. Launch Apollo and click Data enrichment > Data health center or CRM.
2. Click View scheduled jobs.

3. Use the toggles to pause or resume a scheduled enrichment job.
4. Check one or more scheduled jobs to resume, pause, or delete them.

5. Click ... > Edit next to the scheduled job you want to edit.

6. Edit any workflow selections or settings for your enrichment schedule. Click Save enrichment job when you're done.

Back to Top

Review Your Enrichment History

You can access a more granular view of your past CRM field enrichment in Apollo to monitor your team's enrichment activities and credit usage. Your enrichment history report is separated into manual and automated enrichment jobs, so you can individually review CRM enrichment completed manually or via your enrichment schedules.

To access your CRM field enrichment report:

1. Launch Apollo and go to Settings > System activity > Data requests. Then, click the CRM field tab.
2. Select 1 of the following:
   • Manual: Review CRM field enrichment completed manually by your team.
   • Automated: Review CRM field enrichment completed by Apollo via your scheduled enrichment or real-time enrichment jobs.
3. Click ... > View records next to any row to see more details about the enriched records in your report.

Back to Top