Create and Subscribe to Saved Searches

Article author
Sarah Malone
  • Updated

Overview

Saved Searches allow you to quickly access and view a group of filtered contacts from the Apollo Search tool. While Saved Search alerts help you to access up-to-date insights about any new people or companies that match the criteria of those Saved Searches.

Data changes constantly. Employees move jobs, companies open new roles, and the Apollo database continues to grow. When you subscribe to Saved Search alerts, Apollo sends you notifications about the latest records that fit your search specifications.

Refer to the sections below for more information about how to create and subscribe to new saved searches, how to configure alerts for your existing Saved Searches, and how to prospect with Saved Searches.

Create and Subscribe to a New Saved Search

Launch Apollo and then navigate to the Search section.

Search

Add any filters that you would like to include in your Saved Search.

Filters

 
Filter and Conquer!

You can use filters in Apollo to help you find, save, and then engage with your ideal contacts. For more information about the types of filters available to you, please refer to the "Settings Filters" article.

When you’re finished, click Save & Subscribe.

Save and Subscribe

Use the Name text box in the modal that appears to give the Saved Search a name.

Search Name

Click the Your teammates can see it radio button under the Visibility section if you'd like to make the changes available for other account users. Click Only you can see it if you do not want anyone else in the account to have access to the changes.

Visibility

If you want to update an existing search rather than create a new one, click Update Existing Search.

Update Existing Search

Click the Select Existing Search drop-down and then select the Saved Search that you want to update.

Existing Search Drop-Down

Click the Your teammates can see it radio button under the Visibility section if you'd like to make the changes available for other account users. Click Only you can see it if you do not want anyone else in the account to have access to the changes.

Existing Search Visibility

Click the Search Subscription drop-down and select the frequency in which you want to receive notifications. Apollo programs the first alert to arrive in your inbox 1 day, week, or month after the day you activate the subscription. Apollo sends out alerts in the morning and you only receive updates if Apollo finds new records to match the Saved Search.

Search Subscription Frequency

 
You Can Always Turn It Off!

Please note, you can turn off the Saved Search alerts at any time by selecting the Turned off field in the Search Subscription drop-down.

Turn Off Alerts

When you’re finished, click Save Search.

Save Search

You have now created and subscribed to a new Saved Search.

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Configure Alerts for an Existing Saved Search

 
You Can Make Your Own Choices

If you created the Saved Search before Apollo released the alerts feature, Apollo does not automatically subscribe you to Saved Search alerts. However, you can turn on alerts for an existing Saved Search at any time.

Launch Apollo, click Searches, and then click Saved Searches.

Saved Searches

Click the additional options (...) button on the right of the Saved Search for which you want to set up alerts. Then, click Edit.

Edit Saved Search

Click the Search Subscription drop-down and select the frequency in which you want to receive notifications.

Search Subscription

When you are ready, click Update Saved Search.

Update Saved Search

You have now configured Saved Search alerts for an existing Saved Search.

 
Don't Own the Saved Search?

Please note, you can only subscribe to the Saved Searches of which you are the owner. To subscribe to another user's Saved Search, you need to duplicate it first. To do so, click the additional options (...) button, and then click Duplicate.

Saved Searches

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Apply a Saved Search When Prospecting

Launch Apollo, click Search, and then click Saved Searches.

Saved Searches Tab

Use the Show drop-down to browse through the Saved Searches you have created at the Contact or Account level.

Saved Search Drop-Down

Alternatively, you can use the Search bar to type the Saved Search name that you want to apply.

Search Bar

If you want to filter further, click the appropriate tab.

Saved Search Tabs

When you have found the Saved Search that you want to apply, click on it.

Click the Saved Search

You have now applied a Saved Search. To review any new contacts that fit the Saved Search criteria, click the Net New tab.

Net New Contacts

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