Automatically Create and Map Stages Between Salesforce and Apollo

Article author
Eric Zrinsky
  • Updated


While you can always manually map stages between Apollo and Salesforce, you can also make use of automapping to make the job easier. If an unmapped stage in Apollo matches an unmapped value in Salesforce, then Apollo can automatically map the two together. Additionally, for Salesforce values that don’t have a matching stage in the platform, Apollo will create one for you.

Unmapped Stages Only

Please note, Apollo will not overwrite any mappings that you created before running the auto-mapping feature. Apollo will only automatically map stages that are not already mapped.

Refer to the sections below for details about how to automatically map Contact, Lead, or Account fields from Salesforce to stages in Apollo.

Contacts, Leads, and Accounts

Please note, the process for automatically mapping stages is the same for all record types. Follow the same instructions below to automatically map stages for Contacts, Leads, or Accounts.

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Automatically Map Stages

Launch Apollo and click Settings.


Click Integreations.


Click View in the Salesforce section.

View Salesforce Integration

Click View in the Stage and Field Mappings section.

View Stage and Field Mappings

Click the "Contacts," "Leads," or "Accounts" tab depending on the record type that you want to automatically map.

Select Field Type

Click Get Started in the Automatically Create and Map Stages section.

Automatically Create and Map Stages

Previously Mapped Stages

Please note, if you have previously run the automapping feature, the Get Started button will display Create & Auto-Map Stages instead. The process is otherwise the same.

Previously Mapped Stages

You will see a modal with additional details about how Apollo automatically creates and maps stages. When you're ready to start the process, click Proceed.

Create and Map Stages

Click the drop-down and then click an unmapped Salesforce field.

Salesforce Contact Field

When you're finished, click Create and Map to run the automation based on the selected field.

=Create and Map

Apollo has now automatically mapped the field status that you selected. Repeat this process for any other additional mappings that you'd like to automatically create.

Mapping Complete

Unmapped Stages Without Matching Salesforce Values

Please note, if an unmapped value from Salesforce does not match a stage in Apollo, Apollo will automatically create a stage and map the two together. If an unmapped value from a Salesforce field matches an existing stage, but that stage is already mapped to a different value, Apollo will not map the Salesforce field to the existing stage. Apollo will also not attempt to create a new stage and match the two together, since that would incorrectly create a duplicate for a stage that already exists.

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