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Integrate HubSpot with Apollo

Article author
Apollo Team
Updated

Overview

If you have data in HubSpot that you'd like to make available in Apollo or if you want to keep your data in Apollo synchronized with HubSpot, use the HubSpot integration to sync contacts, accounts, and deals.

There are two versions of the integration:

HubSpot CRM This integration enables a bi-directional sync between HubSpot and Apollo. You can push and pull contacts, accounts, deals, and activities, which includes records of calls, emails, meetings, tasks, and notes made in Apollo.
HubSpot Data Enrichment This integration is enrichment-only. Use Apollo's database to enrich existing HubSpot records. This integration doesn't include two-way sync. There's no push or pull of contacts, accounts, deals, or activities. To sync or push data, use HubSpot CRM instead.
 
A Single Source of Sync

You can only connect one CRM to Apollo at a time. If you've already connected Salesforce or another CRM to Apollo, you must first disconnect that integration before you can connect HubSpot.

Check out to the following steps to connect HubSpot with Apollo.

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Connect HubSpot to Apollo

 
Permission Please

To connect this integration, you need to be a super admin user on HubSpot and either have CRM edit permissions on Apollo or be an admin on Apollo. For more information about HubSpot user permissions, hop over to HubSpot Support.

To integrate HubSpot with Apollo:

  1. Launch Apollo and click Integrations.
  2. Click Connect beside HubSpot CRM or HubSpot Data Enrichment.
 
Two Roads Diverged

Choose HubSpot to use two-way sync with push and pull. Choose HubSpot Data Enrichment for enrichment only, without syncing records. You can only connect one HubSpot integration per team. If you connect HubSpot Data Enrichment and later need to push or sync data, disconnect it and connect HubSpot CRM instead.

Connect button highlighted for HubSpot integration
  1. Click Yes, Continue.
  2. Sign in or select your HubSpot account.
  3. Click Choose Account > Connect app.
Choose Account button highlighted on the integration setup page in HubSpot

Your HubSpot account is now connected to Apollo.

If you connected HubSpot CRM, you can now configure push, pull, field mapping, stages, and activities. If you connected HubSpot Data Enrichment, enrichment via CRM is now available, but push/pull settings aren't.

Team Sync

While multiple users can connect their individual HubSpot accounts to Apollo, team sync authentication enables one user to be the primary connection between Apollo. If you have connected HubSpot, you can set yourself as the team sync user for your team.
HubSpot lets you configure many different levels of permissions, so you must ensure your account has both read and write permissions in HubSpot for all of the objects and fields you sync.
To set yourself as the team sync user, launch Apollo and navigate to Settings > Integrations > HubSpot > Authentication, then choose yourself. When finished, click Save. You can only choose yourself. If someone else needs to be the team sync user, they must set themselves as the team sync user. Choose Account button highlighted on the integration setup page in HubSpot

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Unlink Your HubSpot Account

 
All for One

To fully disconnect Hubspot from Apollo, all users in Apollo must unlink their accounts.

To unlink your HubSpot account from Apollo:

  1. Launch Apollo and click Settings > Integrations.
  2. Click the HubSpot integration.
  3. Click Authentication > Disconnect HubSpot account.

You have now disconnected your HubSpot account from Apollo.

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Next Steps

Here are a few ways to take your HubSpot integration further and keep your data working for you.

Configure HubSpot Data Mapping Using HubSpot CRM integration? Next up, map fields between Apollo and HubSpot to keep your sync consistent.
Configure HubSpot Sync Settings After data mapping, configure HubSpot sync settings to decide when data syncs from Apollo to HubSpot and vice versa.
Use CRM Enrichment Using HubSpot data enrichment? Maintain cleaner records when you enrich your CRM data directly in Apollo so you can keep contact and account details fresh without manual updates.
Customize And Manage Your Apollo Plan Scaling usage across teams? Adjust your plan and feature access to align with how your CRM sync and enrichment workflows grow.
Join the Apollo Community Have a unique setup or edge case? Ask questions and share workflows with other users to get practical ideas for optimizing your HubSpot integration.

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