Overview
After you link a mailbox to Apollo, you can set up a unique email signature to personalize your outreach and add a professional touch to each email interaction.
You can set up a unique signature for each mailbox that you link on Apollo.
If you configure a signature on Apollo and a separate signature on your connected email provider, Apollo will use the Apollo signature for all emails sent through sequences.
Emails sent directly from your connected mailbox outside of Apollo won't include your Apollo email signature. Instead they will include any email signature you configured in your email provider settings.
Check out the following section to set up an email signature on Apollo.
Set Up Your Email Signature
To set up your email signature:
- Launch Apollo and click Settings > Deliverability suite.
- Click Mailboxes, then scroll to find your mailbox.
- Click the mailbox, then click Overview.
- Enter your signature as you want it to appear. You can use formatting options like bold or italicized text, images, or raw HTML.
To prevent security risks, some email providers may not display external images in your email signature. Apollo recommends that you consider removing images from your email signature when possible.
- If you use Gmail, click Pull signature from Gmail to sync your email signature from Gmail.
- When finished, click Save.
You have now saved your email signature, and you're ready to view and respond to emails on Apollo.
As a best practice, avoid adding links to your email signature because they may trigger spam filters. Learn more about best practices to avoid spam filters.
Next Steps
Now that your email signature is ready, these resources can help you round out a safer, more consistent email setup.
| Configure Email Sending Limits | Ready to send? Set responsible sending limits to pace your team's outreach, avoid sudden volume spikes, and reduce the risk of mailbox throttling or spam filtering. |
|---|---|
| Configure Your Email Unsubscribe Link | Configure your email unsubscribe link to give prospects a respectful opt-out path, support compliance, and keep your sequence emails from feeling like a dead end. |
| Set Up a Custom Tracking Subdomain | Set up a custom tracking subdomain to route engagement tracking through a branded subdomain and help protect the reputation of your primary domain. |
| Email Deliverability Best Practices | Strengthen email deliverability to make your polished signature part of a healthier sending setup that’s less likely to trigger spam filters. |
| Create and Use Email Templates | Create reusable email templates to pair your signature with consistent messaging, dynamic variables, and sequence-ready outreach your team can reuse. |